System Settings

This page is used to manage your advanced settings.

System Settings is available on the Side Menu under Settings

System Settings break down is as follows:

Apps Logo: lets you upload your business logo. The optimal size is 500 x 500 pixels.
Tips message: Allows you to display a custom message for tips on the Geidea POS customer mobile app.
Tip Field 1, Tip Filed 2, and Tip Field 3: Provides three options for tip values. Please note that each value is a percentage of the order value. This mean a value of 5 means the customer will pay an extra 5% as tip.
Allow sale of zero-stock items: allows or prevents processing of orders with stock value of 0.
Enable check of uniqueness of menu and inventory items: when enabled, you cannot add inventory items with the same names.
Deduct inventory items including sub recipes: if enabled, when you sell dishes with nested recipes, Geidea POS writes-off only inventory items specified in the first recipe of the recipe hierarchy.
Forbid creating menu items from receiving: when enabled, you cannot add new menu items using Receiving.
Enable comments on products for mobile applications and websites: gives or denies customers who order through the app or website the ability to add comments about their order items.
Enable QR card for an individual mobile application: when enabled, customers can use their Geidea POS customer app to show a QR code to be scanned at the restaurant/shop.
Require date of birth when registering a custom.: when enabled, customers are required to provide their date of birth when signing up on Geidea POS mobile app.
Require email when registering a custom: when enabled, the email field becomes mandatory for registering new customers using Mobile app.
Enable Wallet: when enabled, Mobile app does not work as an online shop. Only the customer data sheet and Wallet are available.
Award startup points after verification: when enabled, new customers are awarded loyalty points for their registration. The amount is specified in Startup points, found below.
Show saved at mrp receipt section: when enabled, the maximum retail price (MRP) of the menu items (if any) are printed on the customer receipts.
Allow auto publish reviews: when enabled, customer reviews are automatically published on the Mobile app and the store website.
Allow orders without authorization for unregistered users: enable this setting to let unregistered customers make their orders at the store site without authentication. In this scenario, to pass the registration procedure, the customer must provide only their name and the cell phone number (without any confirmation).
- NOTE: To use this option, the customer should click Skip registration in the login form.
Allow orders without authorization for registered users: enable this setting to let registered customers make their orders at the restaurant/store using their cell phone number. In this scenario authentication is not required.
- NOTE: To use this option, the customer should click Skip registration in the login form.
- IMPORTANT: The two above mentioned settings do not affect Mobile apps. Those settings must be enabled simultaneously, or you can enable only the first setting (for unregistered customers). Enabling only the second setting (for registered customers) does not affect the restaurant/store.
Show available items qty online (basing on stop lists): when enabled, items have their stock (stop list value) quantity shown.
- Note: If this setting is disabled, menu items from the stop list are not displayed in the menu and cannot be added to the cart.
Limit points usage for delivery: when enabled, the customers that pay their delivery orders with loyalty points cannot decrease the order price lower than a minimum delivery order price or a minimum price for free delivery.
Simple SMS code registration: when enabled, customers do not need to use their password. They can login on the store website or Mobile app using an SMS code.
- Note: Registered customers can use both; their password, and an SMS code. If a registered customer forgot their password, they do not need to reset it, just use the SMS code.
Main Store: specifies the Main store. In this case, the customers using the Mobile app can make their orders only in the Main store. The Main store depends on the Web site and mobile application mode setting.
Web site and mobile application mode: specifies the order processing mode:
- Mode 1: Start from the list of stores. Open store. Place order in this store.: This mode does not require you set a Main store. The Mobile apps and the website will ask the customer to choose one of the stores. Said store will receive the order request.
- Mode 2: Start with items from the Main Store. Placing order only into the Main Store (call center).: This mode requires you set the Main store. A customer can place their orders only in the Main store.
- Mode 3: Start with items from the Main Store. Placing order based on Delivery zone to store automatically.: This mode requires you set the Main store. How does it work?
  1. After logging in to Mobile apps or the store website, a customer sees the Main store menu.
  2. If the customer makes a takeout order, they can select a store from which to take the order from the store list.
  3. If the customer makes a delivery order, Geidea POS automatically assigns a store from the customer address delivery zone.
    Note: The Main store menu must be in sync with menus of all other stores!
    Important: To use the modes 2 and 3, you should specify the Region setting for all your stores. Furthermore, in Mode 3, if your stores are situated in several regions, a customer should first select their region, and only then they are presented with a menu available in that region.
    Tip: You can specify a store region in the store settings. For more information, see Advanced Parameters of Stores.
Inventory Refund Type: Choose how returning an order affects inventory quantity:
- Depending on each inventory item: Do not set a general rule. Follow the rule set for each item in the Inventory tab.
- Always: after refunding an order, the inventory items are always reimbursed. (overrides the rule set at the Inventory tab)
- Never: after refunding an order, the inventory items are never reimbursed. (overrides the rule set at the Inventory tab)
Confirmation phrase: specifies a phrase to send to the Mobile app or web site customers after the order confirmation, for example: “Your order is confirmed. Thank you!”
Refund within only: specifies the refund period (in days).
Tax Types: specifies the tax rate type to apply to sales. Depending on your country or region, you should apply the multi-rate sales tax or single-rate sales tax per item.
Start up points: specifies the number of the welcome loyalty points for newly registered customers.
Default reserve time in seconds: specifies a default time for table reservation. For example, if you set this parameter to 3600, the table reservation time is 1 hour.
Max Amount: specifies a maximum receipt limit (in the currency units).
Min Refund: specifies a minimum refund amount (in the currency units).
1 Point Currency Rate: specifies the point’s rate (for example, if a point corresponds to 0.1 of a currency unit, set this field to 0.1).
Minimum Delivery Amount: specify the minimum order value to be eligible for delivery.
Free Delivery Amount: specifies the minimum order value to be eligible for free delivery.
Cash Flow Recalculation: Click this button to refresh the balance value.
Template for numbering of wholesale: specifies a template for the Wholesale acts numbers.
You can create the template that includes the current date, for example: [YYYY]-[MM]-[DD]. In this scenario, the Wholesale numbers start with the date of the sale creation, for example: 2022-10-20. You can also add a static text to the template. For example, the template [YYYY]-[MM]-[DD]-A: creates the following act number: “2022-10-20-A:”.